How to answer questions about organizational skills?

No boss wants to solve the mess of a disorganized employee: overdue deadlines, stalled projects, misinformation… They would rather have an inexperienced employee. So you need to demonstrate organizational skills, systematize the job right in the interview.

The candidate's confident attitude can reassure the interviewer that you will be in control of everything if they hire you

1. Commitment to organizational skills

When asked the question “ ” Do you have the skills to organize work?”or” how do you ensure organization at work?”the interviewer is looking for peace of mind. First, confirm it confidently, with a positive attitude and keep the speed of normal speech so that the words are uttered well, be sure: “yes, I have organizational skills and I can complete tasks”.

The confident attitude of the candidate can reassure the interviewer that you will be in control of everything if they hire you.

2. Describe how you systematize

One mistake when encountering this type of question is to stop only from answering ambiguously or generically. The interviewer really wants to know the details: how exactly do you ensure the organization by systematizing the heads? What tools or software do you use? What habits do you follow? How do you settle your priorities?

So let's share: do you create a schedule file or make a to-do list? Do you use Trello tools to track your team's individual tasks or joint projects? Do you use Google Calendar to plan for the whole week? Do you spend the first 30 minutes of the week or weekend reviewing schedules, workloads, and reevaluating priority tasks?

You should tie the choice of how to do it to a specific purpose

Make sure the interviewer has enough details to visualize your workflow.

3. Attach the procedure to the reason

You should tie the choice of how to do it to a specific purpose, to show that you choose it because you know it will bring different results, instead of choosing just by chance.

For example, you use Trello or Slack to share updates with the whole team because these 2 apps ensure everyone has access to relevant information. The app also allows you to receive information about incidents and alternative planning based on previously outlined deadlines and budget ranges.

4. The importance of communication and cooperation

You also need to be aware that the context and ability to communicate are closely related to how you organize your work. You cannot Best perform your tasks without communicating well with others so that both parties understand each other's needs and expectations.

Therefore, it should be mentioned: “I have weekly meetings with my superiors to ensure priority tasks are on the right track.” Or how you keep up-to-date with your colleagues through live and online exchanges. 

Mapping out the answer in sequence of execution will give the impression that you have the ability to arrange work on the spot

5. Make sure the answer is clear, systematic

You can talk a lot about what expectations will keep the organization going, but if your answer is like a jumble, it will make the employer suspicious. So, organizing your thoughts for answers also speaks to your organization.

Monday Tuesday: “first, I choose the second… third pháp last method, when there is an unscheduled task or emergency task, I will…”. Mapping out the answer in sequence of execution will give the impression that you have the ability to arrange work on the spot.

6. Don't show embrace

You can be extremely confident in your experience and expect to build an effective process when you get a new job. But don't be greedy to share all that ambition without noticing the interviewer's attitude. Give ideas in turn, and continue to respond more specifically, or share more information if asked by the employer. Limit rambling speech, dilute the topic. The best is: brief, passionate and at the right center of gravity.

Small note
Don't show up as a rigid “organizer”. There are always problems at work that cause the system to deviate from the initial process. And people with organizational skills will need both flexibility to adapt to the situation. The higher the position, the more important it is to understand the system and flexible organizational skills.