Where is a notarized resume? What documents should be prepared?

A notarized resume is one of the essential and necessary documents when creating job applications or pursuing education. Through a resume, employers gain basic information about candidates. A notarized resume is considered legal when it is fully notarized. So, where can you get a notarized resume? What other documents should be prepared when notarizing a resume? Find detailed answers in the article below with ViralHire.

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Where Can You Get a Notarized Resume?

A notarized resume is also known as a personal narrative resume. It is a declaration of general information related to the job applicant. This includes personal information as well as information about the candidate's family members (parents, spouse, siblings, etc.). A notarized resume is an important document required to complete a job application or to carry out administrative and legal procedures.

In reality, many job applicants often confuse a notarized resume with a CV. However, the two documents are entirely different. While a CV contains information related to a single subject (the candidate), a notarized resume is more general and includes information about both the candidate and their family members.

Notarized resumes come in two common formats: pre-printed templates and handwritten versions. Handwritten versions are neatly presented on A4 paper. When creating a handwritten resume, candidates need to be skillful and meticulous in each word and formatting to ensure a harmonious layout on the page. Pre-printed templates seem to be more popular and widely used. This is due to the convenience and efficiency they offer to users. All the information is printed comprehensively and detailed under each section and is accompanied by other necessary documents such as job application forms, health certificates, and birth certificates as part of a complete job application package. Candidates only need to accurately fill in the information as provided.

A notarized resume is legally valid when it is fully notarized. Therefore, many people often wonder where to get a notarized resume that is safe and valid. According to Article 5 of Decree No. 23/2015/ND-CP, a notarized resume with the competent authority to certify signatures can be done at the following establishments:

• Any People's Committee office at the ward or commune level, or Justice Department office from district level upwards (not necessarily within the area stated on the permanent residence certificate).
• Any notary public office or licensed notary public office operating in the market.
• Diplomatic representative offices or consular offices and other authorized agencies that perform the consular functions of Vietnam abroad (for those residing abroad).

Read more: “Standard” length for a resume

Notarized resume at People's Committee office (Source: Internet)

Documents Required for a Notarized Resume?

In addition to the question of whether a notarized resume can be notarized in a different town or province, many also wonder what documents are required for a notarized resume? According to Article 24 of Decree No. 23/2015, individuals requesting signature certification for their notarized resume must present the following documents during the notarization process:

• The original or a certified copy of the identity card or passport from a local authority with valid use.
• Self-declared resume.

During the notarization process of the resume, the certifying authority will examine all the mentioned documents. Additionally, they will confirm that the requester is not allowed to notarize their signature before being requested by the notarizing party.

Afterward, the requester will start notarizing their signature in front of the certifying party and perform the notarization as follows:

• Clearly and fully state the notarization statement according to the official format prescribed by the state.
• Sign and provide their full name. Subsequently, the notarizing party will affix the seal of the agency or organization authorized to perform the notarization, then record the information in the notarization log for storage and future reference if necessary.

For documents or written forms with two or more pages, the requester must state the notarization statement on the last page. At this point, all documents should also be stamped at the juncture.

In cases where notarizing the signature is carried out at departments that receive and return results through a one-stop shop (inter-agency one-stop shop), the public official will receive the application and check the documents. If the notarization conditions are met, the executing party will request the requester to sign the document to be notarized, then forward it to the authorized person for notarization.

Read more: 4 fatal mistakes in a resume

Notarizing resume with identity card or passport (Source: Internet)

Frequently Asked Questions About Notarizing a Resume

How Long is a Notarized Resume Valid?

Many people wonder how long a notarized resume is valid before it cannot be used anymore. In reality, all types of documents such as horizontally extracted resumes or certified copies of other personal documents like ID cards, passports, birth certificates, driver's licenses, etc., are valid for 6 months from the date of successful notarization in accordance with the current legal regulations. After this period, any document that has been notarized will no longer be valid and cannot be used for any purpose.

Can a Notarized Resume Be Notarized on Someone's Behalf?

To notarize a resume, the requester must provide their passport or ID card to the notary. After successful notarization, the competent authority will also request the requester to sign and confirm the resume. Therefore, the question of whether a notarized resume can be notarized on someone's behalf is not possible.

Can You Notarize a Resume in a Different Town or Province?

You can have your resume notarized in a different town or province. According to the regulations of the State, as long as the notary is authorized and holds a license to operate, they can notarize documents for the requester.

How Much Does Notarizing a Resume Cost?

The notarization fee for certifying a signature on a resume is specified as follows: At the People's Committee and Justice Department offices: 10,000 VND per case. At licensed notary public offices: 10,000 VND per case.

The notarized resume plays an important role in completing job applications, so during the notarization process, many related questions often arise. Some individuals who are not familiar with the process may have questions such as:

Read more:

• Do you need to notarize a resume?

• 10 words to avoid in your resume

Above are the details regarding notarizing a resume and the documents required for the process. After reading this, you should have a better understanding of the related issues and be able to successfully authenticate and notarize your documents to complete your job application package. Additionally, if you need appealing CV templates to impress employers, visit CVHay.vn to learn how to design a unique CV that enhances your chances of landing your desired job. Also, remember to check ViralHire for more information about current popular industries and high-quality job listings.

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